Administrative Assistant
Baldwin First United Methodist Church Baldwin First United Methodist Church Baldwin City, KS Baldwin City, KS Part-time Part-time $11,025 a year $11,025 a year 11 days ago 11 days ago 11 days ago TYPE OF EMPLOYMENT:
Part Time; 12 hours per week NATURE OF EMPLOYMENT:
Support Staff PRINCIPLE FOCUS:
This highly visible position serves as a primary contact for people calling or visiting the church office.
The Administrative Assistant assists the Pastor, staff, and congregation in a variety of administrative support, clerical, and data processing work pertaining to the church's ministries; with the expectation to carry out routine duties independently in a manner consistent with established church policies and procedures.
This position serves as a link for the church's mission and the Baldwin community.
LINE OF AUTHORITY:
The Administrative Assistant is accountable to the Pastor and the Staff Parish Relations.
The Pastor will be the direct supervisor.
DUTIES AND
Responsibilities:
Provides administrative and clerical support to the Pastoral, staff, and leadership board.
Assists with vendor and member contacts, data collection for reports, and other administrative tasks.
Handles ordering materials for classes and small groups as well as follow through on returns, if needed.
Keeps membership data current and accurate and serves as the primary resource person for maintenance and retrieval of data.
This includes, but not exclusive to, baptisms, deaths, transfers and new memberships.
Keeps church calendar current and accurate.
Assists with building use requests by following up on the paperwork and any instructions for the event.
Prepares letters, memos, reports, large mailings, and other documents as requested by the Pastor, staff, and Leadership Board Answers telephone and greets and assists visitors as needed when they enter the church office in a respectful, pleasant, and friendly manner.
Receives requests for information from staff, members, and non-members of the church; secures or generates the needed data; responds to the requesting party.
Plans for annual cycle of office projects and sees that they are done in a timely manner.
Stays current on mailing supplies and church mailing procedures.
Prepares the monthly newsletter and solicits the church ministries for content prior to publishing on the 1st of the month.
Prepare weekly bulletins and inserts prior to Sunday worship.
Ensure building opening and closing procedures are maintained.
Prepare and mail church contribution statements.
Process community emergency funds, tax exempt and food pantry forms.
Maintain church files, forms, and key logs.
Distribute wedding information and order flowers upon request.
Notify Pastor and Maintenance Team of building maintenance and service needs.
Performs other duties as assigned.
Qualifications:
REQUIRED Shall be sympathetic with the Christian faith and the purposes of The United Methodist Church Skilled in Windows and Mac operating systems and Business Software Suites Excellent communication skills via phone, email and in-person Attention to detail with excellent spelling, grammar, arithmetic, and office practices and procedures Skill in typing and word processing at a speed of 50 wpm or more Ability to organize office work load and scheduling Can take direction, meet and interact effectively with people; maintain effective working relations with staff and leadership; make decisions consistent with the facts and established policies and procedures Handle confidential/sensitive information with discretion (ability to sign a confidentiality statement) Work independently; be a self starter; maintain priorities and set goals.
PREFERRED Experience in Breeze Church Management Software Prior interaction with the public in a church setting Can operate copiers, printers, and other office equipment Prior clerical/administrative assistant experience Ability to adapt to changing technologies Job Type:
Part-time Pay:
$11,025.
00 per year Expected hours:
12 per week
Benefits:
Paid time off Schedule:
4 hour shift
Experience:
Administrative:
1 year (Preferred) Ability to Commute:
Baldwin City, KS 66006 (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Part Time; 12 hours per week NATURE OF EMPLOYMENT:
Support Staff PRINCIPLE FOCUS:
This highly visible position serves as a primary contact for people calling or visiting the church office.
The Administrative Assistant assists the Pastor, staff, and congregation in a variety of administrative support, clerical, and data processing work pertaining to the church's ministries; with the expectation to carry out routine duties independently in a manner consistent with established church policies and procedures.
This position serves as a link for the church's mission and the Baldwin community.
LINE OF AUTHORITY:
The Administrative Assistant is accountable to the Pastor and the Staff Parish Relations.
The Pastor will be the direct supervisor.
DUTIES AND
Responsibilities:
Provides administrative and clerical support to the Pastoral, staff, and leadership board.
Assists with vendor and member contacts, data collection for reports, and other administrative tasks.
Handles ordering materials for classes and small groups as well as follow through on returns, if needed.
Keeps membership data current and accurate and serves as the primary resource person for maintenance and retrieval of data.
This includes, but not exclusive to, baptisms, deaths, transfers and new memberships.
Keeps church calendar current and accurate.
Assists with building use requests by following up on the paperwork and any instructions for the event.
Prepares letters, memos, reports, large mailings, and other documents as requested by the Pastor, staff, and Leadership Board Answers telephone and greets and assists visitors as needed when they enter the church office in a respectful, pleasant, and friendly manner.
Receives requests for information from staff, members, and non-members of the church; secures or generates the needed data; responds to the requesting party.
Plans for annual cycle of office projects and sees that they are done in a timely manner.
Stays current on mailing supplies and church mailing procedures.
Prepares the monthly newsletter and solicits the church ministries for content prior to publishing on the 1st of the month.
Prepare weekly bulletins and inserts prior to Sunday worship.
Ensure building opening and closing procedures are maintained.
Prepare and mail church contribution statements.
Process community emergency funds, tax exempt and food pantry forms.
Maintain church files, forms, and key logs.
Distribute wedding information and order flowers upon request.
Notify Pastor and Maintenance Team of building maintenance and service needs.
Performs other duties as assigned.
Qualifications:
REQUIRED Shall be sympathetic with the Christian faith and the purposes of The United Methodist Church Skilled in Windows and Mac operating systems and Business Software Suites Excellent communication skills via phone, email and in-person Attention to detail with excellent spelling, grammar, arithmetic, and office practices and procedures Skill in typing and word processing at a speed of 50 wpm or more Ability to organize office work load and scheduling Can take direction, meet and interact effectively with people; maintain effective working relations with staff and leadership; make decisions consistent with the facts and established policies and procedures Handle confidential/sensitive information with discretion (ability to sign a confidentiality statement) Work independently; be a self starter; maintain priorities and set goals.
PREFERRED Experience in Breeze Church Management Software Prior interaction with the public in a church setting Can operate copiers, printers, and other office equipment Prior clerical/administrative assistant experience Ability to adapt to changing technologies Job Type:
Part-time Pay:
$11,025.
00 per year Expected hours:
12 per week
Benefits:
Paid time off Schedule:
4 hour shift
Experience:
Administrative:
1 year (Preferred) Ability to Commute:
Baldwin City, KS 66006 (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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